Legislative Communication: Letter

By Editorial Team Last updated: Dec 29, 2021

Legislative Communication: Letter

For this assignment, you will draft a Legislative Letter to a specific legislator and offer support or a constructive argument against pending or passed policy or legislation that you are passionate about.   

Your letter must include three (3) evidence-based references that support your position.

Refer to the Guidance on Writing Legislative Communication Letter

Submission Details:

  • Support your responses with examples.
  • Cite any sources in APA format.
  • Submit your document to the Submissions Area by the due date assigned.


Sample letter you can use to write your Legislator or State Representative

(Month) (Day) (Year)

The Honorable (First name) (Last name)

(Room Number), House Office Building

City, State (Zip Code)

RE: (state the topic or include the bill number, author and subject if you are writing to support or oppose a particular legislative bill)

Dear (Representative/Senator/Congressman or Congresswoman) (Last name):

My name is (your first and last name) and I am a regional center consumer (family member /service provider/advocate/community member) who resides in your district.

(State why you support or oppose the bill or other issue here. Choose up to three of the strongest points that support your position and state them clearly.)

(Include a personal story. Tell your representative why the issue is important to you and how it affects you, your family member and your community.)

(Tell your representative how you want her or him to vote on this issue and ask for a response. Be sure to include your name and address on both your letter and envelope.)



Print your name

Street address

City, State, Zip code



Writing a letter to a legislator

Use the proper salutation, for example:

The Honorable (first name) (last name)


City, State, Zip code

Dear (Assembly Member / Senator) (last name)

  • In your communication, be pleasant and informative.
  • In the first sentence, state the goal of the letter, and if you're referring to a bill, mention the bill number, author, and topic. If you live in the elected official's district, include that information in the first paragraph as well.
  • Concentrate on the message and crucial elements. Make the letter more personal by adding instances of how the legislation may affect you and your family. Keep it brief — no more than one page.
  • At the end of the letter, restate your request, such as urging them to support or oppose the law. Thank the lawmaker for his or her assistance and offer to answer any questions he or she may have. Make a note of your contact details and sign the letter.

Sending an e-mail message to a legislator

The same rules apply to e-mail as they do to paper letters. Before sending an e-mail, you should call the legislator's office and inquire whether an e-mail letter is effective. If you must send an email, make sure it is addressed to the representative. Do not send a mass e-mail or copy other reps. Make it a short message with no fancy layouts or visuals. Attachments should not be included. Include your entire name and address so that it is evident you are a constituent, and request a response. You should also submit a paper copy of your e-mail to the legislator.

Messages left on a legislator's answering machine

Indicate your name and address, as well as your status as a constituent of the legislator. You'll almost always be speaking with a secretary or staffer. Briefly state your position so that they can keep track of the problems that people call in about and report them to the politician. Prepare your thoughts ahead of time to assist you keep the call concise and to the point. It is also beneficial to discuss how the issue impacts you personally. Thank them for their help.




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