How to Email a Professor About a Grade in 2023

By Editorial Team Last updated: Jan 13, 2023

Do you have concerns about your college transcripts and wish to improve them? Read our post to find out how to contact a professor regarding a grade. It is reasonable that many students in college are concerned about their grades because poor marks can lead to the loss of scholarships and expulsion from college.

There are numerous occasions when you should email your professor: asking a question, enquiring about your marks, notifying them of a missed class, creating college essay examples, and so on. If you're wondering how to compose an email to a professor, we'll walk you through the process step by step. You'll find many email samples at the conclusion of this post that you can use for a variety of occasions.

Of course, every student has their own motivations for emailing a professor about a specific grade, boosting grades, or learning about grade standards. Students may be interested in their weighted GPA if they believe they are receiving a lower mark than they should. It is possible to write an email to your professor to convey your concerns or to ask specific questions concerning your grade.

How to Make Contact with Your Professor via Email

Before you begin composing your email, please consider why you are bothering the lecturer. Needless to say, any teacher has a full schedule of classes and other responsibilities, so the professor's time is restricted. To avoid wasting the teacher's time, you must write concisely and clearly. Needless to add, it will also help you save time.

Make your email easy to read and understand. We recommend stating the reason for your writing in the subject line, as well as your section and course. It will provide the professor with complete details as to why you are contacting him or her. It is critical to convey your respect in your email. For example, you could begin your letter with the words "Dear Professor Carter."

How to Write About Your Concerns

Begin your email by providing a detailed description of yourself. Write your entire name first, followed by a polite request. For example, you could begin by saying, "I would appreciate it if you could clarify some things regarding my grades in your class."

Then, briefly state your concerns. To make a courteous and polite concern, try to be very detailed. For example, you could say, "I'm not sure why I earned a C on my narrative essay 'My Favorite Place to Rest.'"

Then you can express any queries you have concerning the situation, such as "Please explain to me why I got this grade?" Please let me know if we can discuss this issue in person. I look forward to meeting you at college.”

Don't forget to include your phone number and email address so that the professor can contact you. End your email in a polite manner. It's appropriate to write something like, "I'm grateful for reading my email." I want to do well in your class, and I'm hoping that with your help, I'll be able to do so more effectively.”

As if you were writing a letter, you should include a closure at the end of your email. “Sincerely, (your name),” write.

How to React to the Professor's Responses

After you've submitted your email, you'll have to wait several days for him to respond. If you do not obtain a prompt response, do not phone or email again. Simply be patient and respectful to the professor without pushing.

When you receive a response from your professor, send him an email thanking him for his time. Of course, improving your grade will not be easy, but keep in mind that your professor will be happy to assist a student who is concerned about their academics.

What Should You Do If Your Professor Doesn't Respond?

If the professor does not react to your email, it could be because he or she is extremely busy and does not have time to read it. Be understandable/clear, and avoid displaying your rage. Simply attempt to speak with your professor after the next class. You can say, "Professor, I'm concerned about my essay grade, and I've even emailed you about it." I know you're busy, but I wanted to make sure you saw it."

If the professor has time, he or she may talk to you about your difficulty and offer advice on how to improve your grade. And, if the professor is unavailable, he or she will schedule a time for you and the professor to discuss your grade. Simply be patient and courteous.

Don't be afraid to initiate a follow up!

Every day, professors receive 100 or more emails. It's a good idea to follow up if you haven't heard back from your lecturer. How long should you wait before contacting them again?

If you emailed your professor regarding a class-related issue, follow up within two business days (for example, if you sent an email Monday morning, follow up Wednesday morning). If you encounter them in class before two business days, it may be okay to stop by the podium after class and inform them that you sent them an email.

If you wrote an email to your professor that was not regarding a class-related topic, or if it was directed to a professor with whom you are unfamiliar, write a follow-up email within 3-4 business days.

How to Write an Email to Your Professor in 5 Easy Steps

A. Subject line of an email

Include the name of your class and the section number (if applicable)
Include your message's subject.

Here are some examples of subject lines:

POL101 / Section 5: Essay Question
African-American history senior thesis

B. Formal salutation

Begin your communications to academics with "Dear Professor..." (Because your professor may or may not hold a PhD, only say “Dr. last name” if you are certain that is what he or she likes.)
Never begin an email with "Hey" or address your lecturer by first name (unless your professor has explicitly invited your class to be on a first-name basis).

Salutations examples:

To Professor Fiji:
Dear Prof. Williams:
To Dr. Jones:

C. Background Information

Mention how you know them or how they know you. This statement is especially critical when contacting a big introductory-level course or a professor you haven't met in person.

Example of background information:

I am a student in your Political Science I course (POL101).
Professor Fiji advised I contact you because my senior thesis is about African-American history.

D. What is the point of your message?

What is the purpose of your email? Get to the point and make the request, offer the information, or provide an update.
If the objective of your email is to make a request, keep in mind that any larger request should be preceded by conversations with your professor (for example, you'd like them to write you a letter of recommendation or be your thesis advisor). If you haven't already had that chat, the goal of your email should be to set up a time to talk.

Sample inquires:

I have a question about the essay due next Thursday that I couldn't find answered on the syllabus. Should our essay be based solely on the readings specified on the syllabus, or can I include scholarly papers I read on my own as long as they are relevant to the topic of the assignment?
I know you've done a lot of research in this area, and I think meeting with you before I start my thesis would be a good way for me to get started in the proper direction. Are you available for a quick meeting next week?

E. Signature

Begin your closing statement with "I look forward to hearing from you" or "I look forward to your response."
After that, say "Best wishes." “Best regards,” a Propeller Collective favorite, offers just the right amount of formality. For more formal occasions, “Sincerely” is a good choice, while “Best” or “Regards” is slightly less formal than “Best regards.”
We do not endorse the following popular sign-off: Don't end with "Thanks" or "Thank you!" Premature thankfulness can make it appear as if you're making a demand rather than being grateful. Save the phrase "Thank you" for when you wish to express appreciation for something someone has already done.
Sign off with your entire name, major, and graduation year.

To summarize

It is not always simple to achieve good scores, but if something is going wrong, you can chat to your professor about how to improve. Needless to say, many students find it difficult to complete all of the required academic papers at a high level. You can hire a professional to write excellent essays and other materials for you.

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